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Now Hiring: Crew Administrator

Are you a strong communicator, at ease with managing busy and engaging caseloads? Has your role become static and unfulfilling? Do you have more to offer? If so, we would love to hear from you.

We are actively seeking an enthusiastic, organised and ambitious Crew Administrator to support the fulfilment of our Crew services suite to our valued client base.

Job Title: Crew Administrator
Reporting To: Senior Crew Employment Specialist
Location: Douglas, Isle of Man
Job Type: Full time, permanent position

Main Purpose: 

  • Assist the Crew Administration team
  • Assist with input payments in to various online banking platforms
  • Assist with issuing of contracts of employment

Duties & Responsibilities:


  • Assist the Crew Employment Specialists with inputting payments to the banking platform

Marine Administration

  • Assisting with the maintenance of contractual arrangements with clients – particularly employment contracts
  • Assist with issuing of contracts of employment
  • Ensure monthly payrolls are processed accurately and on time
  • Maintenance of payroll systems and records
  • Liaise with employees, employers and clients on contractual, employment and payroll issues
  • Dealing with e-mail and telephone enquiries in a polite, professional and timely manner
  • Responsible for a small fleet of yachts
  • Monitor crew certificates and identify expired documents for replacement
  • General administrative duties
  • Assist with the implementation of a new Crew Management system
  • Assist with the clean-up of filing systems, making things more streamlined


  • This is a full time, permanent position
  • Working hours are 9am to 5pm (35 hours a week)
  • 1 months’ notice during probationary period
  • 3 months’ notice after probationary period
  • Role is subject to a probationary period of 3 months


  • Private Medical Insurance after qualifying period
  • Travel insurance after qualifying period
  • Death in Service after qualifying period
  • Training support
  • Salary sacrifice group pension scheme
  • Holiday purchase scheme (up to 5 days extra a year)
  • Generous bonus scheme
  • 25 days holiday

Qualifications & Experience: 


  • An enthusiastic team player with good research and administrative skills, superb attention to detail
  • Excellent planning and organisation skills
  • Good IT skills
  • Excellent communication skills
  • Ability to learn and adapt


  • Experience in a similar role
  • Good knowledge of Microsoft Office and Excel
  • A minimum of 1 years’ experience in a professional environment

For more information please contact andy@quadrant.im

This job description is not prescriptive; it merely outlines the key tasks and responsibilities of the post. These key tasks and responsibilities are subject to change.

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